Home Government Departments Human Resources Employment Opportunities Administrative Assistant - IN-HOUSE ONLY
Administrative Assistant - IN-HOUSE ONLY
Description :
- IN-HOUSE ONLY -
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Salary: $16.28 - $17.72 Hourly |
Location: Logan, UT |
Job Type: Full-time |
Department: Finance |
Job Number: 17-77 |
Closing Date: November 14, 2017 (Closes at 12:01 a.m. on Nov. 15, 2017) |
THIS POSITION IS AN IN-HOUSE ONLY JOB POSTING. YOU MUST CURRENTLY BE EMPLOYED BY THE CITY OF LOGAN TO APPLY FOR THIS POSITION.
Under general supervision, performs a full range of secretarial and administrative support functions for the Department Head.
RESPONSIBILITIES:
Composes and types routine letters and memoranda; answers routine correspondence not requiring supervisor’s attention, or routes it to appropriate staff; answers routine questions ad furnishes information, when possible, to save supervisor’s time; edits correspondence and reports; researches and prepares special reports, including gathering and summarizing data; organizes and expedites flow of work through supervisor’s office; schedules and prepares materials for meetings, coordinates all scheduling appointments for the Department Director. May be required to assist the Department Head in coordinating administrative projects, tasks and operations. Maintains and updates the Public Works City website. Performs duties of the Public Works Information Officer.
Acts as intermediary between the Department Head and the public, including screening telephone calls, letters, and/or visitors and scheduling meetings/appointments; organizes/maintains files/records for supervisor and/or department, following up on pending matters; schedules use of department facilities; prepares/maintains payroll and other personnel related records and reports; prepares/processes invoices, purchase orders, and requisition to purchase equipment, materials, and supplies, may take/transcribe meeting minutes, may supervise other office personnel as needed.
KNOWLEDGE:
Knowledge of office management practices and procedures.
Knowledge of departmental operations and functions.
Knowledge of general bookkeeping practices and procedures.
Knowledge of computer software used to complete assigned projects.
Skill in establishing and maintaining effective working relationships with other staff, department heads and the public.
Skill in following complex oral and written instructions, policies and procedures.
Skill in operating a variety of office equipment, including word processor, computer terminal, adding machine, telephone and radio communications equipment.
Ability to maintain and handle confidential information.
Ability to work under pressure and be multi-task oriented.
QUALIFICATIONS:
Must be a high school graduate or equivalent. Experience equivalent to three (3) years full-time secretarial/clerical support work; or completion of a post high school training program in secretarial sciences, Office Management, or closely related area may substitute for one year of the required experience. Must be able to type 55 wpm, must submit proof of a recent type test with application. Must have advance knowledge of Word, Excel, and PowerPoint. Knowledge of office management practices and procedures. Skilled in following complex oral and written instructions, policies, and procedures. Ability to work under pressure and be multi-task oriented. Job requires high analysis qualities and ability to be very detail oriented and accurate. Ability to maintain and handle confidential information. Ability to establish and maintain effective working relationships with other staff, department heads, and the public. Must be able to work at public meetings during various times throughout the year.
Contact : City of Logan
Address: 290 North 100 West, Logan, UT 84321
Phone: 435-716-906
Deadline for Applying : Nov 15, 2017